Mondays in March
(3/11/14) - In response to comments to the EAC by CMC staff regarding access to “Mondays in March” presentations, a link has been provided that should work for all CMC staff. The next “Mondays in March” presentation is on Monday, March 17, 2014. The presentation will be recorded and available through the link following that presentation. This link should also work for any future “Mondays in March” presentations.
CMC Employee Recognition Awards
(3/10/14) - It is that time again for the CMC Employee Recognition Awards! Last year, CMC Executive Leadership formed an Employee Recognition Committee to reinstitute the annual employee awards program. The purpose of the employee recognition program is to recognize the outstanding contributions of our staff towards achieving the mission of Correctional Managed Care. The primary criteria for consideration for these awards are service and job performance that goes above and beyond the daily work of the individual.
Please take the time to complete a nomination form to recognize your peers. There are some important changes in the program from last year regarding how nominations should be submitted (Table 1). Unit-based staff should submit nomination forms to their Facility Management Team by Friday, April 4, 2014. Facility Management Teams will then select and recognize 1st, 2nd, and 3rd finalists for each award category. Facility Management Teams will then submit the names of the winners (1st place only) for each category to their Regional Management Team by Friday, May 16, 2014. Regional Teams will then select and recognize 1st, 2nd, and 3rd finalists for their respective region. Then Regional Teams will submit the names of the winners (1st place only) for each category to the CMC Employee Recognition Committee (send to Janet Gonzalez at email@example.com) for final selection of 1st, 2nd, and 3rd place CMC finalists. CMC finalists will be announced at the CMC Annual Conference on August, 12, 2014.
If you work outside of a prison facility (e.g., Finance, HR, CMC IS, PECC, MH Hubs, BOT warehouse, Pharmacy, administration offices, Value Options), please submit nominations to Ms. Judy Norris at firstname.lastname@example.org by no later than Friday, May 16, 2014 (Table 2). A selection committee will select and recognize 1st, 2nd, and 3rd finalists for each category. This selection committee will then submit the names of the winners from each category to the CMC Employee Recognition Committee (send to Janet Gonzalez at email@example.com). The winners for non-unit based employees will be included in the pool with unit-based staff for final selection of 1st, 2nd, and 3rd place CMC finalists. As noted above, CMC finalists will be announced at the CMC Annual Conference on August 12, 2014.
Table 1. Unit-Based Employee Process for Submitting Award Nominations
Employee submits nomination form to Unit Management Team
Friday, April 4, 2014
Unit Management Team selects finalists and submits unit winners (1st place only) for each category to Regional Management Team
Friday, May 16, 2014
Unit Management Team recognizes 1st, 2nd and 3rd finalists for each category
Regional Teams select regional finalists and submit winners (1st place only) for each category to CMC Employee Recognition Committee (send to Janet Gonzalez at firstname.lastname@example.org)
Friday, June 20, 2014
Regional Teams recognize 1st, 2nd and 3rd finalists for each category.
CMC Finalists are announced at Annual CMC Conference on August 12, 2014.
Table 2. Non-Unit Based Employee Process for Submitting Award Nominations
Employees submit nominations to Ms. Judy Norris at email@example.com
Friday, May 16, 2014
Selection Committee recognizes 1st, 2nd and 3rd finalists for each category
Selection Committee for non-unit based employees submit winners (1st place only) for each category to CMC Employee Recognition Committee (send to Janet Gonzalez at firstname.lastname@example.org)
Friday, June 20, 2014
CMC Finalists are announced at Annual CMC Conference on August 12, 2014
All full time employees employed for at least 12 months are eligible except the Selection Committee. Any full time employee may make a nomination. Employees may not self-nominate. Anonymous nomination letters and letters with incomplete information will not be considered.
Click here to access the nomination form for award categories and criteria for each award.
Region III, O.L. Luther Facility
(3/7/14) - The O.L. Luther Facility Management Team is proud to announce the Employee of the Month as Janice Ervin, Certified Medication Aide. Janice’s peer group has identified her as a person that has gone the extra mile to ensure coverage was provided during a fellow colleague’s time out due to family medical leave. She has been working long days and multiple days while maintaining a constant smile, covering the front admission’s desk, ensuring inpatient needs were met, and providing pharmacy services at our pill window. We entrust that employees do their job, however, when they step up and cover during vacancies, other staff members out due to emergent reasons, we would like to just say thank you. Thank you Janice that you did your job and covered someone else’s job with conviction and no hesitation. Your constant smile and pleasant professional demeanor helps all of us make it through long shifts or difficult times. You are appreciated.
NEW PROVIDER COURSE ON THE CLP – MANDATORY HCV IN-SERVICE
(3/5/14) - The following course has been added to the CLP.
Providers who were unable to attend the live webinar should complete the CLP course no later than May 31, 2014.
Hepatitis C Provider In-service (1hr) - Update on Recent Changes to the Hepatitis C Policy and What the Primary Care Provider Should Know
This program provides an update on the revised Infection Control Policy B14.13.3, Hepatitis C Policy, as well newer treatment options for Hepatitis C. The program will familiarize the participant with HCV screening recommendations, initial assessment for the newly diagnosed patient, referral criteria for HCV treatment, essential chronic care monitoring and documentation for both HCV and ESLD, patient education resources, and treatment options and adverse effects.
Region III, O.L. Luther Facility
(3/5/14) - The O.L. Luther Facility would like to congratulate Maria Pfeffer, Vocational Nurse. Maria is a staff member that goes out of her was to ensure that patients are receiving the best care we can offer. She is considerate, kind and goes the extra mile to demonstrate compassion to our patients. Her ability to hold high ethical and moral standards, provides an example for others to follow. Maria is a leader that challenges others to be professional. She embraces diversity and we value her contributions to our facility. Maria is patient to explain to others in a clear concise manner for others to benefit from her communications. She is always willing to provide interpretation for Spanish Speaking patients. Maria encourages others to seek the right solution to any problem that may arise. Thank you Maria for being our Employee of the Month.
Pictured with Maria, to the left of her is Norma Mason, Cluster Nurse Manager
Welcome to Correctional Managed Care
(3/5/14) - Please join Region II – Palestine in welcoming our newest employees to Correctional Managed Care.
L-R: Manuel Villarreal, MHC, Michael; Joseph Tretta, Physician II, Beto; Tammy Powell, CMA, Beto; Lori Duphorne, LVN, Skyview; Daniel Udoh, LVN, Hutchins
Please join the Huntsville Area (Region 2) in welcoming the following employees to the exciting world of Correctional Managed Care. Back Row (L – R): Crystal Morris, Phlebotomist II/Byrd, Sharon Parker, CMA/Estelle, Joshua Randall, Dialysis PCT/Estelle, Melanie Alvarado, MLP/Eastham and Natysha Elijah, LVN/Ellis. Front Row (L-R): Sheronda McCullough, PCT/Estelle, Rebecca Holler, CCA/Luther, and Denise Barnes-Little, LVN/Pack. Not pictured – Kirby Butler, LVN/Byrd.
Please join UTMB- CMC Region I (Beeville) in welcoming our February 2014 new hires to UTMB - CMC. (Hire date 2/10) – Marla Flores, LVN – Lopez; Tomasa Arredondo, CCA – Dominguez; Alison Patterson, CMA – McConnell; Patsy Villarreal, CMA – McConnell; Christina Quintanilla, CMA – McConnell; (Hire date 2/24 Maria Cordero, LVN – Willacy - Welcome All to UTMB – Correctional Managed Care!
System Wide Update
(3/4/14) - Beginning Wednesday, March 5, 2014, in support of the Windows 7 desktop operating system deployment, all CMC desktop computers will have the Windows Classic Theme enforced by GPO. The Windows Classic Theme will change the task bar to gray as shown below. This change will affect both Windows XP and Windows 7.
IS CMC Tech Ops
LEVEL 1 EMERGENCY EQUIPMENT UPGRADE
(3/1/14) - The following facilities will not have access to PEARL, EMERALD, PRS, CMCWEB, TDCJ Mainframe, PARKLAND WEB, and any other servers from 0001 (one minute after midnight) to 0600 on March 4, 2014:
Estes, Hughes, Dawson, Murray, Hilltop, Mt. View, Crain, Powledge, Beto Michael, Bridgeport, Cole, C Moore, Hutchins, Dallas County, Lindsey, Coffield, Gurney, and Woodman.
Please notify all staff and make appropriate down-time preparations.
New ePerformance evaluation tool coming soon
(3/1/14) - UTMB Health has adopted a new performance management system to streamline our process for conducting employee evaluations. ePerformance is a web-based, self-service evaluation tool that provides a standardized approach for documenting and measuring employee performance.
The new tool will replace all existing performance review practices, and it offers a number of benefits:
- Easy access workflow – ePerformance guides you through the entire performance review process in an easy-to-use, web-based environment.
- Electronic submission and approvals – Managers and employees can now create and approve performance review documents electronically, improving the quality and timeliness of evaluations.
- Increased two-way communication – The ePerformance tool will increase communications between you and your manager, helping to clarify job responsibilities, priorities, and expected behaviors.
- More engaging and productive work environment – ePerformance supports the professional growth and development of all employees by recognizing achievements and identifying areas for improvement.
- Collaboration between managers and employees – With this system, managers and employees are encouraged to work together to establish performance goals and outcomes that are aligned with UTMB’s overall business strategy and objectives.
- Automatic routing and email notifications – ePerformance will make it easier to track the progress of your evaluation with automatic routing and email notifications.
ePerformance will be accessible through Employee Self Service and Manager Self Service beginning in June, and all managers and employees will be expected to use the system to complete their annual evaluations for FY14.
More information on the ePerformance tool and the upcoming performance review cycle will be provided in the coming months; however, you may visit the ePerformance web page at any time for the latest performance management news.
Should you have any questions at this time, please contact your manager or HR ePerformance.
Dental Assistants Recognition Week - March 2-8, 2014
(2/28/14) - This year's theme of Dental Assistants Recognition Week, "Dental Assisting: Embracing the Changes of the Profession," acknowledges the growing importance of dentistry's role in health care, and the many ways that dental assistants participate in delivering quality patient care.
Please join us in recognizing our dental assistants vital role and contribution to correctional dental healthcare. Dental assistants are an integral part of the dental team and manage to balance many responsibilities. Their duties go far beyond chair side assisting and we are grateful for their efforts to help the dental department run efficiently.
We appreciate your dedication,
Billy Horton, D.D.S.
Director of Dental Services
Annual Controlled Substance Inventory
Attention Nurse Managers
(2/28/14) - All units must conduct an annual inventory of controlled substances on Friday, March 21, 2014. This is required by law.
An inventory sheet for CII and CIII-CV controlled substances is attached for your convenience.
- Inventory must be performed on March 21 of each year. If March 21 falls on a holiday or weekend, the inventory should be performed on the day prior to the holiday or Friday prior to the weekend.
- A separate inventory is required for each location where controlled substances are stored.
- The inventory must be witnessed and signed by the person performing the inventory and the Nurse Manager.
- The annual inventory must be notarized within 72 hours or 3 business days.
- Retain a signed and completed copy of the form at the unit.
- The annual inventory must be kept in chronological order and readily retrievable.
- Schedule II drug records must be separate from Schedule III-V drug records.
- The inventory count must include all controlled substances that are expired or awaiting disposal.
- Do not send copies of the inventory to the UTMB CMC Pharmacy or other agency unless requested.
For complete details, please refer to Pharmacy policy 20-15 or contact the Pharmacy at 936-437-5317 or by email at utmbcmc.pharmacyVault@utmb.edu.
System Wide Update
(2/27/14) - Beginning Wednesday, March 5, 2014, in support of the Windows 7 desktop operating system deployment, all CMC desktop computers will have the Windows Classic Theme enforced by GPO. The Windows Classic Theme will change the task bar to gray as shown below. This change will affect both Windows XP and Windows 7.
IS CMC Tech Ops
New Dental Courses on the CLP
(2/26/14) -There are two new dental courses available on the Computer Learning Portal (CLP). Courses descriptions noted below:
Dental: Biological Monitoring, 1.5 hours CE
This course affords new dental staff members the necessary training required to perform biological monitoring of the sterilization process in UTMB-CMC dental clinics and serves as a review of required biological monitoring process for current UTMB-CMC Dental Staff.
Dental: Dental Sharp and Instrument Accountability, 2.0 hours CE
This course affords new dental staff members the necessary training for sharp and instrument accountability in the dental clinic and serves as a review of required accountability procedures for current UTMB-CMC Dental Staff.
Employee of the Quarter at Estelle
(2/26/14) - Please join us as we congratulate our Employees of the Quarter here at the Estelle Unit.
Chosen by their peers to hold the prestigious title of Employee of the Quarter are Ms. Robin Huet, CMA representing the Estelle Building Infirmary, High Security and SAFP and Ms. Hemaben Patel, CMA representing the RMF.
Ms. Huet was recognized for her dedication and her invaluable knowledge and experience as a CMA. She takes her job seriously and makes it a point to know the patients and the medications that they take. Ms. Huet is also very willing to give input and suggestions that enhance team building, promote a healthy and productive work environment, and ideas that inspire us to always look for new ways to deliver and maintain quality healthcare to our patients.
Ms. Patel was recognized for her willingness to help out teammates when ever needed. She has an innate ability to identify and react to swiftly when a patient or coworker needs assistance. Ms. Patel brings a smiling face and a kind word to those she interacts with. Her personal commitment to excellence inspires others to push themselves.
Estelle Nurse Manager Shelly Hanson and Nursing Supervisors Debbie Burkhardt and Minnie Jennings are so very proud of and grateful for all of the dedicated employees who put forth the extra effort to make the Estelle Unit a great place to work. You have our sincerest appreciation.
Early closure Pharmacy Operating Hours
(2/24/14) - Please note that the Pharmacy will stop processing orders at 12:00 noon on February 28th to complete physical inventory. Facility staff should review floor stock supplies in advance and order accordingly. New prescriptions should be entered into the EMR and non-formulary requests should be submitted as early as possible during the day. Delivery delays may occur for new prescriptions. If urgent assistance is needed, the on-call pharmacist may be reached for recommendations at 936-436-2093.
Welcome To Correctional Managed Care
(2/24/14) - Please join us in welcoming our new hires to UTMB CMC, Gatesville, Region 1.
L to R: Jullie Beil - CMA – Hughes and David Norred - LVN - Crain
(2/24/14) - Please join the Huntsville Area (Region 2) in welcoming the following employees to the exciting world of Correctional Managed Care. Back Row (L – R): Amanda Lang, LVN/Goree, Amy Coates, CCA/Diboll, Michelle Winter, LVN/Estelle, Stephanie Drane, LVN/Estelle and Samaya Chambers, PCT/Estelle. Front Row (L-R): Ana Marin, CMA/Estelle, Ebony Shepherd, PCT/Estelle, Tiffany Puckett, LVN/Estelle, Bobbie Martin, RN/Estelle and Omowunmi Ojo, LVN/Ferguson.
(2/24/14) - Please join UTMB- CMC, Region III - Beaumont in welcoming newest employee, Duyen Bui, LVN at Stiles Unit to Correctional Managed Care.
(2/24/14) - Please join Region II – Palestine in welcoming our newest employees to Correctional Managed Care.
L-R: Laurie Stiger, MLP, Telford; Tracey Pearson, NCIII, Beto; Paula Villanueva, CMA, Hodge; Jill Lindsey, Dental Assistant; Tara Douglas, LVN, Hutchins.
SENIOR LEADERSHIP UPDATE
(2/18/14) - In this first installment of our monthly Senior Leadership Update series, I’d like to bring you up to date on a variety of topics pertaining to the CMC community. It is our hope that these updates will contribute to improved communication between senior management and those of you who are on the front lines in caring for our patient population.
Facility rounding for the calendar year began on January 15 with visits by Dr. Penn, Steve Smock, Tony Williams, and myself to the Hughes and Murray facilities. Staff from Woodman joined us at the Hughes site while staff from Mountain View and Hilltop attended the Murray visit. Since then, senior leaders have visited TJJD Giddings, Travis County Jail, and Lockhart. Employees were not shy about voicing their concerns. Addressing salaries, increased staffing, and the speed of the EMR were consistent topics at all facilities. Several of the Gatesville facilities had encountered issues with refrigerators and microwaves being moved out of the healthcare unit, which we were able to resolve with the assistance of TDCJ health services. The staff at Mart voiced concerns about nursing schedules, which is now being reviewed by campus HR and finance. Our next visit will be to the Torres and Ney facilities on February 19. We look forward to meeting as many of you as possible over the coming year. Click here to download the complete 2014 Rounding Schedule.
Thanks to Ms. Noble and Ms. Cornish at the Estes Unit for pointing out that the facility rounding schedule that was previously posted ended in May and did not include all facilities. I should have added that it was a partial FY14 Rounding Schedule and additional facilities will be scheduled for June through August. That schedule will be posted as soon as it is finalized.
Hospital Galveston is in the process of adding a 14-bed transitional care unit. The unit will function much like a long-term acute care facility and allow us to move long-stay patients out of acute care beds, freeing up those beds for new facility or free-world admissions while still providing patients with the necessary clinical services. Additionally, the new care unit should help to improve the timeliness of infirmary placement. Dr. Ojo, Veronica Kwarteng-Amaning, and Bryan Schneider have done an outstanding job in working with campus representatives to put this program together. The unit has an anticipated opening date of April 1.
Thanks to added funding for capital improvements approved during the 83rd Legislative Session, the process of replacing our aging conventional radiology equipment with computed radiography (CR) systems has begun. CR systems have already been installed at the Scott and Young facilities, and are now being installed at Jester III and Polunsky. Initial priority is being given to those faculties with the highest volume of radiology studies. Based on our tentative replacement schedule, Darrington, Terrell, Garza, McConnell, Connally, and Beto are next on the list. Barring any unforeseen problems, CR systems should be installed in all facilities by the end of the calendar year. The conversion to CR technology will still require us to replace aging radiography units, which will occur over the next 18 months but will require additional funding by the Legislature to complete in fiscal years 2016-17.
Upcoming Legislative Session
The 84th Texas Legislative Session begins on January 15 of 2015, and senior leaders from CMC and TDCJ will be back in Austin to discuss our operational needs for fiscal years 2016-17 with legislators and other state officials. Our primary requests will be for salary adjustments that allow us to compete for necessary healthcare staff as well as for funding to hire additional staff in all areas, to make needed improvements to our EMR and telemedicine systems, and to purchase critical capital equipment. To assist us in our request for additional appropriations, we are asking representatives from each facility to provide us with information to support their future staffing needs. Data demonstrating an increase in the numbers of chronic care, mental health, and dental patients or an increase in the volume of patients requiring off-site care due to decreased hours of facility operation will be especially helpful in justifying our request for additional personnel. We will be seeking additional funding support for the expanding hepatitis C treatment program as well as facility support for our increasing infirmary and mental health populations. We will keep everyone updated on the legislative process as it draws closer, and remember that Dr. Raimer will once again be posting valuable information about the daily workings of the Legislature on Ben’s Blog.
- Flu season is still upon us, so don’t let your guard down. Although we have had several cases that required hospitalization, our staff has done an excellent job in taking actions to prevent spread of the flu and in caring for those patients who become infected. My thanks to all of you.
- We are already making preliminary plans for the 2014 CMC annual conference and the CMC Employee Award Recognition program. The tentative date and venue is early August in downtown Houston. Information about the conference will be posted on the CMC website as soon as the details are finalized.
- As you may have heard, all University of Texas System institutions—including UTMB—are in the process of revising their conflicts of interest and conflicts of commitment policies in order to bolster an environment of transparency. Details of the revised UTMB policies and how they may pertain to CMC employees were sent out last week, and HR will provide assistance to any CMC employees who need to complete an approval request for outside activities or to make a disclosure.
I hope you will find our monthly update series to be useful, and I welcome your feedback and suggestions.
Conflicts of Interest, Conflicts of Commitment and Outside Activities Policy Now in Effect; Prior-Approval Website Now Available
(2/18/14) - UTMB has implemented the revision of IHOP 6.5.3, Individual Conflicts of Interest, Conflicts of Commitment, and Outside Activities, which reflects recent changes to UT System policy and the Regents' Rules. This policy is designed to provide a transparent system of disclosure, approval and documentation of outside activities that is consistent with other UT institutions.
This policy applies to all UTMB employees and requires prior approval and/or disclosure of certain outside activities, including all external employment.
Detailed information about the policy and individual requirements can be found on the Conflicts of Interest Office website, but in brief:
- It introduces a new process for non-teaching staff, exempt employees and RN’s to gain required prior approval before engaging in certain outside activities defined in the policy, including all external employment.
- It requires employees to disclose outside activities.
- It outlines activities that are no longer permissible and defines monetary thresholds for some types of outside activity.
A Conflict of Interest is an outside interest/activity of a UTMB employee or immediate family member that could directly affect the employee’s job performance by influencing conduct or decision making; impair the employee’s judgment in performing his/her job responsibilities; or, might induce the employee to disclose confidential information acquired through his/her job.
Effectively immediately, prior approval of all outside employment or other compensated activities of affected employees is required before the employee participates in the activity.
In addition, all current activities must be disclosed as well. Please disclose current activities no later than March 31, 2014. This approval/disclosure will be required annually.
Please take time now to review the attached information and/or visit the Conflicts of Interest Office website to learn more about the revised policy and how it will affect you. If you have any questions, please contact email@example.com.
Thank you for honoring UTMB’s core value of integrity in your daily work to fulfill our mission.
Employee Health and Wellness Program - TB Skin Test
(2/14/14) - UTMB CMC Leadership is pleased to announce that CMC is expanding its employee health and wellness program (annual influenza vaccine program) this year to include TB skin testing. This is another positive step towards protecting the health of patients and employees and their families.
Unit management teams must implement and review with staff the attached standard operating procedure (SOP) for providing TB skin testing (TST) to healthcare employees. In summary, the SOP requires all new employees to have a TST during new employee orientation and then annually during the month of January. Results of TSTs must be recorded in the PeopleSoft Health Card for compliance, reporting, and tracking purposes.
- TB screening is a condition of employment and continued employment
- If an employee has a history of prior positive TST or treatment of TB, the employee will be screened for TB symptoms instead of receiving a TST.
- If an employee has a positive TST, the employee will be referred to a private physician or Texas Department of State Health Services for evaluation and/or possible treatment. Employees with a positive TST cannot return to work until they provide a note from their physician that they do not have TB or are no longer infectious.
NOTE: Instead of an annual event this year, an interim schedule will be followed due to the current tuberculin (PPD) shortage. The interim schedule took into account the following factors:
- ACA audit schedule
- Units were grouped by geography if one unit was scheduled for an ACA audit
- Groups with the most patient contact (e.g., unit based staff) were given a higher priority compared to other groups
The pharmacy will automatically ship tuberculin (PPD) to each unit approximately 2 weeks in advance of the scheduled monthly event. We will be catching up on shipments for units scheduled in February and March. We anticipate that February and March shipments will go out next Wednesday (2/19/14), but pharmacy staff will send an email to the unit’s management team confirming the exact shipment date. Please note that unit based staff cannot use PPD that is already in stock for patient use. This would be a violation of the federal 340B pricing program. The supply sent for employee use will be clearly marked as such and the supplies for patients and employees must be kept separately.
New employee orientation (NEO) locations should order the minimum amount of PPD needed each month to meet their needs due to the national shortage. Requests should be sent to utmbcmc.pharmacyRX4employee@utmb.edu. If you have any questions or need assistance, please speak with Mary Beth Tuttle (firstname.lastname@example.org).
- TB forms are contained in the SOP and can also be found on the UTMB Employee Health Clinic website at http://hr.utmb.edu/ehc/ under Forms.
- Instructions for entering TST results in the PeopleSoft Health Card are attached.
ACCESSING TDCJ MAINFRAME
(2/14/14) - As of Tuesday, 2/11/14, all UTMB computers should have a new method of accessing the TDCJ Mainframe installed. The new system for accessing the mainframe will be deployed Monday, 2/10/14, before midnight. Please be sure all computers are left powered on. Instructions for accessing the QWS_Mainframe are attached and also posted on the SOPs homepage on CMCWEB. The icon on your desktop will NOT change, however, if you click on the icon and see the attached screen shot, as of Tuesday morning (2/11/14), please contact the helpdesk at 409-772-5200 with your IP address.
Please distribute this information to all UTMB CMC users.
Click here for Instructions for Accessing the TDCJ Mainframe
Region III, J.W. Hamilton, Jr. Facility
(2/14/14) - The Hamilton Facility Management Team is proud to recognize Ms. Dolores Nuncio, Registered Dental Assistant as the Employee of the Quarter. Dolores is consistent to ensure her environment within the dental clinic is well kept. Dolores is also available to all departments as an interpreter for Spanish Speaking patients. Dolores is noted as being diligent in teaching patients to improve in oral hygiene care with the supplies available to the patient. Dolores is always pleasant, cheerful, and supportive to others. Thank you Dolores for the work you do and your commitment to UTMB/Correctional Managed Care.
UTMB-CMC Radiology Quarterly CE Class
(2/14/14) - Texas Correctional Radiology Technologist (TCRT) will have their Quarterly CE Class on Friday, March 7th
In the conference room at the New Location:
Wood Forest Bank Bldg. – UTMB/CMC,
200 River Pointe, Suite 200 (2nd floor),
Conroe, TX 77304
Click here for more information.
Julie Lawson Leap Award Recipient
(2/14/14) - The UTMB/CMC Julie Lawson Leap Committee is proud to announce Ms. Kelli Sue Pelzel as the award recipient for the Spring of 2014. We applaud her efforts and are glad to bridge the connection of Correctional Managed Care employees between TDCJ and TJJD. Kelli is our first TJJD recipient. We hope to see both more applicants and contributors from TJJD.
Kelli Sue Pelzel,RN has worked as a Clinical Case Manager at Giddings State school since 2009. She is currently attending Texas State St. David's School of Nursing in Round Rock Texas. Kelli is working toward her masters for Family Nurse Practitioner with specialty in Psychiatry. Upon graduation May 2015, she would like to continue with UTMB in a provider role.
Kelli was presented the Julie Lawson LEAP Award and certificate by Dr. Owen Murray, VP Offender Care Services and Sandra Ferrara, RN, MBA, Director Clinical and Administrative Programs CMC-TJJD at a town hall meeting surrounded by her unit co-workers on February 5, 2014. She was recognized for her commitment to continuing education and encouraged in her goal to continue to work in a mid-level provider role once she completes her NP. Others in attendance were: Teresa Gilmore, Nurse Program Manager, CMC TJJD; Ohiana Torrealday, PhD, Administrator of Mental Health Services CMC-TJJD; Scott Reinecke, DDS, Director Dental Services CMC TJJD; Susan Morris, MD, Acting Medical Director CMC TJJD; Anthony Williams Assoc. VP for Inpatient Services CMC TDCJ; Steve Smock, Assoc VP for Outpatient Services CMC TDCJ, and Kelly Coates, Director CMC Support Services.
Pictured with Kelli is Ambre Laake, Health Service Administrator on the left and Kelli on the right.
Town Hall Meeting in Levin Hall Auditorium
(2/10-14/14) - The first Town Hall of 2014 will be held at noon Friday, Feb. 14, in Levin Hall Auditorium. UTMB President Dr. David Callender will provide updates on UTMB’s financial health, construction progress, communication plans and actions in response to the latest employee survey. He’ll talk about strategic thinking in a changing health care landscape, with a focus on marketing targeted patient services and fostering employee engagement.
The meeting will include Q&A. If you’d like to submit a question in advance to be read at the meeting (your name will not be used), see the options below. If time constraints do not allow every question to be asked at the meeting, Dr. Callender will be available after Town Hall to answer questions individually. And questions and answers will be posted to the Town Hall website.
- Send an email to email@example.com. (Use this option to email questions during the meeting if you can’t attend in person.)
- Click on the “Submit a Question” link on the Town Hall website.
- Send a message via the Employee Advisory Council (http://blogs.utmb.edu/eac/) online form (option to remain anonymous).
- Send a confidential note via interoffice mail addressed to “Talk of the Town,” Route 0149. From off-campus: UTMB Talk of the Town, 301 University Blvd., Galveston, TX 77555-0149.
Town Hall viewing options:
- Town Hall will be broadcast live on campus TV Channel 53; a signal of the meeting is sent to many remote sites (such as RMCH telehealth locations) via the Information Services Video Operations network.
- A live webcast will be offered and will be available using Apple Quicktime stream – (*Note: Quicktime player is required.) Check this site approximately 30 minutes before the meeting for an active link to the webcast.
- CMC participants can view online using a PC and this Media Windows link. To view the meeting using an existing DMS video conference room system, remote locations must RSVP to Veronica Pleasant at firstname.lastname@example.org or the ISVO Control Room at (409) 747-9037 to ensure and confirm video connectivity for the actual event.
The Town Hall meeting and a brief video summary will be posted on the Town Hall website within a week following the meeting. For more information, contact Marketing and Communications at (409) 772-2618.
Skyview and Hodge Mental Health Training Day 2013
(2/13/14) - The Skyview/Hodge Complex held a Mental Health Training Day on 12/4/2013. The training was held at the local electric co-op a few miles from the unit. The attendees received 5 hours of CEU’s along with breakfast, lunch and dessert. The morning began with an icebreaker to highlight other achievements or hobbies of co-workers. We learned that we had marathoners, pastors, musicians, soccer mom’s, eagle scouts and many other talents within our UTMB-CMC family.
To read more about this fun filled day, click here!
** Upcoming Educational Lunch and Learn Program ** Sponsored by: UTMB CMC Virology Department & TEXAS/OKLAHOMA AIDS EDUCATION AND TRAINING CENTER
“ Hepatitis A & B in the HIV Infected Adult”
(2/12/14) - ** CEUs have been approved for: CME, and CNE **
CME Certification: The University of Texas Medical Branch at Galveston (UTMB) is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
The University of Texas Medical Branch at Galveston designates this live activity for a maximum of 8 AMA PRA Category 1 CreditsTM. Physicians should claim only the credit commensurate with the extent of their participation in the activity.
Physicians can be awarded up to 1 AMA PRA Category 1 CreditTM per session.
CNE Accreditation: University of Texas Medical Branch Continuing Nursing Education is an approved provider of continuing nursing education by the Texas Nurses Association, an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation.
This activity provides 1.0 contact hour.
Time: 12:00 pm to 1:00 pm
Speaker: Jessica Khan, MD,
Clinical Virology Directory, UTMB CMC
Dr. Jessica Khan specializes in Infectious Disease Medicine, and is certified in both Infectious Diseases and Internal Medicine.
Format: Levin Hall in Galveston or via TeleHealth
This program will:
- Describe the epidemiology of Viral Hepatitides in HIV patients
- Describe the course of Viral Hepatitides in HIV infected patients and compare and contrast them with those not infected with HIV
- Discuss disease management and current treatment options for the co-infected patient including toxicity management
- Summarize data on future management trends for Viral Hepatitides
Join us at Levin Hall (lunch provided) or via TeleHealth as an interactive presentation given by Dr. Jessica Khan.
Click here to see flyer for RSVP Instructions.
Wellness Champion for Region II
(2/10/14) - We are very proud of Jacqueline Cravens for her journey to better fitness. Click here to see more about
Ms. Cravens’ story and helpful information to join in the UTMB Wellness program.
You Spoke and We Listened
(2/7/14) - Many of you who participated in the 2013 You Count! Pulse Survey indicated that effective communication between front-line staff and senior management needs to be improved. Beginning this month, we are implementing several measures in an effort to address this concern. First, we are launching the “Senior Leadership Update” series, which will be published on the CMC website on a monthly basis throughout the year. Each month, one of our senior leaders will publish an overview of their particular division as well as reports of recent and upcoming events and other news. Click here to download Update schedule. In addition, senior leaders will continue our facility rounding visits in a similar fashion to last year’s visits. Facility rounding is designed to give our staff the opportunity to discuss facility-specific issues and concerns on a face-to-face basis, and also allows us to better communicate upcoming system changes and policies. Click here to download 2014 Facility Rounding Schedule. I want you to know that improving communication with our staff is a top priority. As always, I welcome your feedback and invite you to contact me at email@example.com.
CHANGE FOR ACCESSING TDCJ MAINFRAME POSTPONED UNTIL 2/17/2014
(2/7/14) - As of Tuesday, 2/18/14, all UTMB computers should have a new method of accessing the TDCJ Mainframe installed. The new system for accessing the mainframe will be deployed Monday, 2/17/14, before midnight. Please be sure all computers are left powered on. Instructions for accessing the QWS_Mainframe are attached and also posted on the SOPs homepage on CMCWEB. The icon on your desktop will NOT change, however, if you click on the icon and see the attached screen shot, as of Tuesday morning (2/18/14), please contact the helpdesk at 409-772-5200 with your IP address. Click here for instructions using QWS to Access the TDCJ Mainframe.
Please distribute this information to all UTMB CMC users.
IS CMC Tech Ops
Dr. Murray visits with Employees from Hughes and Woodman Facilities
(2/7/14) - On 1/15/2014, Dr. Murray, Dr. Penn, Steve Smock and Tony Williams visited the Hughes Facility and meet with employees from both Hughes and Woodman. Dr. Murray’s description of the set-up for seating employees “looks like a bus” but we were a happy group of travelers and he was an AWESOME” tour guide as he brought the group up to date on the latest developments within the organization. Additionally, we received information on future operations and equipment upgrades. When Dr. Penn, Steve Smock and Tony Williams all finished with their overview on various topics, the staff was fired up and ready to travel. A special thank you goes out to Rebecca Elledge, CCA for baking an assortment of delicious cupcakes.
Numerous employees were recognized for “GOING THE EXTRA MILE”, and their outstanding accomplishments, each received a certificate signed by Dr. Murray.
Tammy Barentine, CMA, AH
Doris Brown, LVN, AH
Tiffany Carter, CCA, AH
Rhonda Croford, DA, WM
Linda Dean, DA, AH
Allison Dicanto, MHC, AH
Jimmy Evans, CCA, AH
Cassie Franks, CCA, WM
Rebecca Kuhn, MHC, AH
Judith Marshall, CMA, WM
Shonna Moore, LVN, AH
Eugenia West, CMA, AH
Pharmacy Operating Hours Early Closure
(2/5/14) - Please note that the Pharmacy will stop processing orders at 12:00 noon on February 7, 2014 to install new equipment. Facility staff should review floor stock supplies in advance and order accordingly. New prescriptions should be entered into the EMR and non-formulary requests should be submitted as early as possible during the day. Delivery delays may occur for new prescriptions. If urgent assistance is needed, the on-call pharmacist may be reached for recommendations at 936-436-2093.
Welcome to Correctional Managed Care
Please join Region II – Palestine in welcoming our newest employees to Correctional Managed Care.
L-R: Susanna Powers, NCIII, Beto; Lachell Tramble, LVN, Billy Moore; Tiffaney Cockerham, LVN, Johnston.
UPDATE REGARDING WEB SERVER AUTHENTICATION CHANGES:
(2/4/14) - The increased authentication process has been postponed until 8:00 a.m. Wednesday, 2/5/2014.
CMC Reporting Web Server Changes – Wednesday, February 5, 2014
(2/4/14) - An increased authentication process will be implemented Wednesday 2/5/14 requiring anyone accessing reports on any CMC Reporting Web Servers (such as CMCWEB, TYCWEB (TJJD), Parkland, PRSWEB and others) to be authenticated. If you are logged in on a UTMB computer using your UTMB-Users-M account, you should not notice any changes as you will be auto-authenticated. However, if you are not on the UTMB network or a UTMB computer, it will prompt you to enter your UTMB-Users-M username and password whenever you access any of the CMC Web Report servers. If one web server directs you to another, you may have to authenticate more than once. This access is being controlled through your UTMB-Users-M username account and there are over 4000 users we had to set up based on lists we received from HR and other organizations like TDCJ, Parkland, TJJD, TX Tech, etc. If you experience any difficulties once this increased authentication is activated, please contact the help desk at 409-772-5200.
Please notify all staff that may need to access reports of this change.
Director of IS CMC Tech Ops
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