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Community News


JULIA LAWSON LEAP (Lifelong Education and Achievement Program) AWARD  Application deadline and donation process

(10/20/14) - The Julia Lawson LEAP Award is given to CMC employees whom:

          • are enrolled in the Tuition Reimbursement Program;
          • are in good academic and professional standing; and
          • exhibit financial need. 

Applicants meeting eligibility requirements will be considered.  All applications must be submitted no later than November 15, 2014. 
 
This award program is funded by CMC employees for CMC employees.  The number of scholarships given away is dependent upon the amount of money pledged by you.  If you are interested in donating to this program to help further the educational opportunities of CMC employees, you can do so through a one-time donation or through payroll deduction.
To make your donation, please visit the “UTMB Family Campaign” website at http://www.utmb.edu/familycampaign/ and then select the Online Pledge Form under  “Make Your Pledge”  in the right hand column.  After you log-in and the pledge form appears, you’ll select the “Other Employee Giving”.  Type in “The Julia Lawson LEAP Award” on the “Special Instructions” line.  You can then choose your donation amounts and how you wish to have this deducted.

Please seriously consider visiting the website and donating to support this amazing CMC cause.  Your donations are also tax deductible!
 
Links to the Julia Lawson LEAP donation site, the award application, and more information regarding this program are available on the CMC Homepage. 

The Julia Lawson Leap Committee, consisting of: Kelly Coates, Dipak Patel, Anitra Lindley, Chris Moore, Sharon Williams, and Sarah Abke would like to take this opportunity to thank you for your donations and support and to express our deepest appreciation to the Lawson family for their continued support of this program.


Polunsky Unit Employees Participate in the Gritty Goddess 5K Mud Run in Galveston

(10/17/14) - Carrie Gesford LVN, Shonah Bonner LVN, Kimber Abbott, CNM and Lisa Curry, RN participated in the Gritty Goddess at Moody Gardens in Galveston on October 11th.  The ”Polunsky Mudderflies” had a great time raising funds to wipe out Breast Cancer.  Unfortunately there are no pictures available of them AFTER they crawled through the mud… Despite the fact that Ms. Gesford sustained a hairline fracture to her leg jumping into a mud pit during the middle of the 5k obstacle course, a good time was had by all. 

They are hoping that CMC will have more participants join them next year for a great cause!


Woodman Facility Employee of the Quarter

(10/17/14) - Congratulation goes to Daniela Moore, CCA, for being selected as the Employee of the Quarter.  Daily Mrs. Moore wears numerous hats in the performance of her assigned duties.  Which consist of supplies and maintenance of equipment, tracking referrals, chain-ins, supervising offender janitors and the list goes on.  She has an outstanding ability to interact with employees both medical and security.  She is constantly sought out by the staff for assistance in various areas.  Mrs. Moore, thank you for your dedication!


OCTOBER IS PHYSICAL THERAPY MONTH

(10/17/14) - The Clinical Support Services Department is truly honored to recognize our dedicated Physical Therapy Staff as part of this year’s National Physical Therapy Month!  We continue to see our therapist make positive impacts with their patients and the various units on which they work.  We are proud to pay respect to the important role they serve in the overall healthcare for both our patients and Correctional Managed Care!

Beto Unit
Deborah Kendall, PT, DPT, GCS, CLT, LANA
Jerry Richardson, PT

Carol Young Unit
Jose Atabay, PT

Estelle Unit
Giriraj “Ravi” Ravichandran, MHA, PT
Kallaugha McGlory-Davis

Jester III Unit
Jerry Palacio, PT
James Stubbs, PT
Jalyn Williams, PT

Murray Unit
Hazel Temmen, MPT


CMC Finance Department

(10/17/14) - Please join the CMC Finance Team in welcoming Judy Sanders, Finance Specialist 1.  She will be responsible for processing Travel Reimbursements, Advances, Authorizations and Non-PO’s.  Judy has been with Finance since 8/1/14 and has processed many of our travel reimbursements since then.  We are excited to have her on our team!  Please send your travel reimbursements emails to David Golden (djgolden@utmb.edu) and Judy Sanders (jgsander@utmb.edu). 


DEA PERMIT RENEWAL

(10/17/14) - Please note that all DEA permits for all TDCJ facilities have a common expiration date of Nov. 30, 2014, and all permits will be renewed by the Pharmacy Vault under the Chain Renewal process.  The Pharmacy Vault will complete all required paperwork, no action is required by facility nurse managers.  If your facility receives a DEA renewal packet in the mail, do not complete or attempt to renew your DEA permit.  This process will be handled by the Vault and your new DEA permit will be sent to your facility before the current permit expires.

If you have questions, please contact the Pharmacy Vault, phone (936) 437-5317 or e-mail utmbcmc.pharmacyVault@utmb.edu.


A New 1- Hour Continuing Nurse Education (CNE) Activity is NOW AVAILABLE on the CLP

Obstetrical Emergencies in Corrections

(10/17/14) - The purpose of this education activity is to enhance the knowledge of the Correctional Nurse related to obstetrics and the rapid assessment, management, and treatment of patients at risk for obstetrical emergencies. 
The objectives of this education activity are:
1. Recognize Normal Fetal Heart Tone (FHT) ranges. 
2.  Identify the signs and symptoms of imminent birth.
3.  Describe the treatment and management of urgent/emergent complications in pre-delivery and post-delivery.
4. Identify normal APGAR scores. 
5.  Recognize the correct steps to neonatal resuscitation.

The University of Texas Medical Branch Correctional Managed Care is an approved provider of continuing nursing education by the Texas Nurses Association an accredited approver by the American Nurses Credentialing Center's Commission on Accreditation.

Click here to take you to the CLP and then take the course: http://clpweb.utmb.edu/


Pharmacy Welcomes New Pharmacy Clinical Practice Specialist for Inpatient Services

(10/17/14) - The Pharmacy Department would like to welcome Dr. Ekundayo Osho, Pharmacy Clinical Practice Specialist, who will be working with Inpatient Services.  Ekundayo Osho graduated with a Doctor of Pharmacy degree (summa cum laude with distinction and leadership emphasis) from the University of Minnesota, College of Pharmacy. He also completed post-graduate residency training in pharmacy practice at the Houston Methodist Hospital System, Houston, Texas.

‘Dayo (as he is fondly called) has strong communication skills, and is very passionate about the pharmacy profession. His professional area of interest is Cardiology.  In his free time, he enjoys reading, watching television, playing piano and traveling.  Please join the Pharmacy Department in welcoming him to CMC! 


Ferguson Unit Employee of the Month

(10/17/14) - The Ferguson Unit would like to congratulate Ms. King on being nominated as employee of the month for September 2014. Ms. King was nominated for her enthusiasm and constant smile. Ms. King always comes to work with a positive attitude that becomes infectious, creating a more pleasant atmosphere. The facility management team presented Ms. King with her award during their monthly staff meeting. Pictured L-R: Dr Kearby, dental; Mr Morgan, practice manager; Ms. King, CCA; Ms. Lovell, nurse manager; Ms. Nichols-Woodward, mental health; not pictured - Dr Williams, medical director.


Special Town Hall - Noon, Friday, Oct. 17

(10/16/14) -UTMB President Dr. David Callender will host a special Town Hall meeting at noon Friday, October 17, 2014, in Levin Hall to discuss UTMBís research and clinical expertise in response to Ebola cases in Texas.

State leaders have contacted UTMB to learn from our world-class research on the Ebola virus and our expertise in caring for patients with infectious diseases. UTMB does not have any patients who have Ebola and, at this time, we have not been asked to accept any Ebola patients from elsewhere.

Dr. Callender will discuss UTMBís role and our high level of expertise and preparedness to aid the state in its response to Ebola. He will also answer questions from the audience related to our Ebola preparedness.

Town Hall viewing options: CLICK HERE


Important Drug Recall of Certain Lots of Hospira Intravenous Solutions Due to Potential for Leakage

(10/16/14) - Hospira has initiated a recall of certain lots of flexible intravenous solutions due to the potential for leakage. The potential for leakage was identified during re-inspection of a manufactured product lot in which a single puncture mark was identified going through the overwrap and primary container.

A puncture in the primary container may result in leakage that is difficult to detect. Leakage may result in an open system, which has the potential for contamination, compromised sterility, drug waste, spillage, inadequate or inconsistent solution/medication administration dosing, and /or delay in therapy, all of which may require medical intervention and should be reported to Hospira and/or the U.S. Food and Drug Administration. Hazardous topical exposure may occur if a hazardous drug is added to the intravenous (IV) bag.

The root cause is attributed to a defect in a conveyance system, and corrective actions have since been implemented to prevent a reoccurrence. To date there have been no reports of adverse events associated with this issue for the impacted lots. The manufacturing issue that caused this incident has been addressed. Anyone with an existing inventory of the recalled lots should stop use and distribution and quarantine the product immediately. Click here for a list of recalled lots.

All returned product must be placed in a container separate from any other returns or medications. Products should be clearly marked as recalled and a copy of this recall notification should be returned with the drugs. The unit name, contact person, and contactís telephone number must be included with the recalled product in order to receive credit. Please send the recalled product to the Pharmacy attention: Jeri Callahan.

We appreciate your timely assistance in this matter.


TRAINING CLASS SCHEDULED

(10/16/14) - An eProcurement Requester/Buyer training is scheduled for Wednesday, October 29, 2014 in Conroe. The six hour class will assist trainees in creating DEP, ACQ, and ďPunchoutĒ requisitions, as well as provide instructions on how to inquire and navigate among the various screens. To reserve a spot, please send an email to Lavonne Zaiontz at lczaiont@utmb.edu. Seating is limited.


Sixth LEAN Six Sigma Learning Module Posted on CLP

(10/16/14) - As many of our CMC staff are aware, we have had a small multidisciplinary group of staff embarking on the Lean Six Sigma journey over the last several months. In addition to having additional staff go through formal training, we would like to disseminate the information we have learned in our classes to the rest of the organization as an introduction to Lean Six Sigma methods and tools. Providing this information will enable all of us to use basic Lean Six Sigma tools to solve unit-based problems in a more methodical and data-driven manner.

Effective Friday, October 17, a learning module entitled ďGetting Better: Using Lean Six Sigma to Improve Performance in Correctional Managed Care--MODULE 6: The Control PhaseĒ will be available on the Computer Learning Portal. This module covers the Control Phase in the Lean Six Sigma DMAIC framework. Please take a chance to review this information at your leisure.

Additional modules will likely be posted in the future, in response staff feedback from multiple levels within our organization.


Communication of Urgent Radiology Findings to Unit Staff:

(10/15/14) - A team including CMC and Main campus staff has been working on a process to facilitate the timely communication of Urgent Radiology findings to unit staff. Urgent findings are those which suggest a condition that may be seriously adverse to the patientís health and may worsen over time, requiring physician follow-up/response action in at timely manner (typically < 2 weeks) Examples of urgent findings include but are not limited to:

  • Lung nodules
  • Mass
  • Spinal stenosis/ herniated disc
  • Unexpected consolidation

Beginning October 20, 2014 CMC Utilization Review (UR) will be the contact and tracking entity for Urgent Radiology findings. A UR nurse will communicate Urgent Radiology findings by phone and email to the Facility Medical Director (FMD) of the patientís assigned unit. If the FMD is not available then the UR nurse will contact the Facility Practice Manager (FPM) with the patients Urgent Radiology findings. A UR nurse will follow-up with both the FMD and FPM via phone and email in five (5) and ten (10) day intervals to assess the follow-up on the unit with the designated patient. Follow-up includes:

  • Scheduling of a provider appointment
  • Scheduling of follow-up testing
  • Scheduling of a specialty referral

If the patient has not been scheduled for a follow-up within ten (10) days the Program Manager of CMC Quality Outcomes will contact the applicable Regional Medical Director.


(10/15/14) - Hepatitis C: The Future Is Now

Click here for information on Lunch and Learn

Click here for "New Treatment Strategies for Hepatitis C in HIV and Non-HIV Patients"


Important Drug Recall: Vancomycin Hydrochloride Sterile Powder, 1 Gram Injection Recall by Hospira

(10/15/14) -Hospira is recalling the following lot of Vancomycin Hydrochloride for Injection, USP, 1 Gram due to the possibility that the product may have experienced temperature excursions during shipment to a customer which was then further distributed by the customer.

There have been no adverse events or complaints reported for the affected lot.

Vancomycin 1 Gram Injection by Hospira

NDC: 0409-6533-01

LOT: 35-315-DD

Expiration Date: 01 NOV 2015

All returned product must be placed in a container separate from any other returns or medications. Products should be clearly marked as recalled and a copy of this recall notification should be returned with the drugs. The unit name, contact person, and contactís telephone number must be included with the recalled product in order to receive credit. Please send the recalled product to the Pharmacy attention: Jeri Callahan.

We appreciate your timely assistance in this matter.

Unit Name:
Contact Person:
Contactís Telephone Number:


Finance Department Employee of the Quarter

(10/14/14) - The CMC Finance Department employee of the quarter is David Golden.  Congratulations to David who is a Finance Specialist 1.  He processes all Travel Reimbursements, Advances, Travel Authorizations and Non-Po’s.  Since June David has much of this responsibility on his own with his co-worker out.  We continue to appreciate all his hard work and dedication in getting our CMC employees reimbursed in a timely manner.     


Welcome to Correctional Managed Care

(10/17/14) - Please join UTMB- CMC, Region III - Beaumont in welcoming our newest employees hired on 10/6/2014.

(L-R) Kimberly Logan, LVN, Plane; Courtney Gazaway, CMA, Lewis; and Lisa Dombrose, LVN, Plane

(10/14/14) - Please join UTMB Region I (Beeville) in welcoming our September 22nd & October 6th, 2014 new hires to UTMB - CMC.  Rebecca Munoz, LVN – Connally;  Lorain Brown, LVN - Connally;  Kathryn Winkler, NCIII – McConnell; JoAnn Perez, LVN - McConnell.  Welcome All to UTMB – Correctional Managed Care! 

(10/14/14) - Please join UTMB – CMC Region II – Palestine in welcoming our newest employees to Correctional Managed Care.

L-R:  Carla Bayliff, LVN, Michael; Beverly Stampley, CCA, Michael; Meredith Smith, LVN, Michael.

(10/14/14) - Please join the Huntsville Area (Region 2) in welcoming the following employees to the exciting world of Correctional Managed Care. Top Row: Brenda O’Neil, RN/Polunsky. Middle Row: Debra Callahan Reynolds RN/Dialysis-Estelle and Nelva Baxter, PCT/Estelle. Bottom Row: Olubunmi Oketunmbi RN/Estelle, Demoncia Mouton, Dialysis PCT/Dialysis-Estelle and Abosede Fakorede, PCT/Estelle.


ACA Election Results

(10/13/14) - The American Correctional Association’s general election results are in. Congratulations to our own Dr. Lannette Linthicum, who is ACA’s president-elect for 2014. Dr. Linthicum is the first physician ever elected to this position. Her extensive experience in correctional medicine along with her proven leadership skills will undoubtedly further ACA’s mission to improve the delivery of health care to offenders within the correctional environment. Congratulations also go to three members of CMC-TDCJ Health Services who were elected to Delegate Assembly positions, including Carol Brooks (Institutional Line Operating Personnel–Adult) and Paula Reed and Myra Walker (Correctional Health). Click here for a listing of all the 2014 election winners.


Welcome to Correctional Managed Care

(10/13/14) - Please join us in welcoming Dr. Michael Riggs, to Region 1, (Gatesville) Lane Murray Unit.

(10/13/14) - Please join the Houston Area in welcoming the new hires from 10/6/2014.

L-R front – Katheryn Crumrine – Correctional Clinical Associate at Stringfellow, Diedre Young, Patient Care Technician at CS Young, Shernika Monmouth – Certified Medication Aide at Darrington, Lindsay Landry – Vocational Nurse at CS Young, Shannon Schattle – Nurse Clinician at CS Young, Bridget McKinney – Vocational Nurse at CS Young, Barbara Mark – Vocational Nurse at Stringfellow
L-R back - Felisha Marsh – Correctional Clinical Associate at Ramsey, Mary Evans – Correctional Clinical Associate at Stringfellow, Veronica Youngblood – Correctional Clinical Associate at Ramsey, Dr Walid Hamoudi – Physician II at Jester IV

(10/13/14) - Please join the Houston Area in welcoming the new hires from 9/22/14.

L-R – Becky Bosquez – Patient Care Technician at CS Young, Laura Johnson – Patient Care Technician at CS Young, Angela Hurd – Mental Health Clinician at Darrington


Continuing Nursing Education (CNE)

(10/10/14) - The Clinical Education Department has updated their CNE (Continuing Nursing Education) website.  Go take a look, meet the faces behind the department, and tell us what you think!


SCHEDULED PRS OUTAGE 10/12/2014

(10/8/14) - On Sunday 10/12/2014 PRS services will be unavailable from 7pm -9pm.
We will be performing maintenance on our servers and this will require a reboot of the servers to complete the task.

Please notify all users. This will affect all clients (TDCJ and TJJD).


Celebrating Success and Learning in the Rio Grande Valley

(10/7/14) - On September 20, 2014, at the Berry Center in Houston, Texas, Ms. Perla Flores, CCA from the Willacy Unit, realized a lifelong dream as she walked across the stage to receive her baccalaureate diploma from the University of Phoenix for completing her Bachelor of Science in Criminal Justice Administration and Institutional Health Care with Honors. Click here to read the entire article.


Employee Advisory Council Call for Nominations!

(10/7/14) - The EAC is looking for four (4) candidates to replace members who have completed their commitment to the council. Our thanks go to the following members who have completed their commitment: Julie Cantini (Institutional Support), Craig Kovacevich (Hospitals & Clinics), Janet Gonzalez (CMC) and Jennifer Anderson (Academic Enterprise).  One candidate will fill the vacant CMC position.  

Nominations will be accepted from October 6 – 24, 2014, with elections starting November 3, 2014 and concluding November 21, 2014. To be placed on the ballot as a nominee for the 2014 elections, complete the following steps:
1. Visit the EAC website at http://blogs.utmb.edu/EAC and review the EAC Bylaws
2. Provide a brief biography that describes your role at UTMB (less than 300 words) and a statement about why you want to serve on the EAC. Include all your contact information (Employee ID#, email, phone number, and department).
3. Provide an up to date professional digital photo of yourself to be placed on the EAC website for review from your peers.
4. Supply a statement of support from your supervisor/manager indicating your ability to devote 3-5 hours each month for the three (3) year commitment period to the council.
5. Email your biographical information, statement of why you want to be elected, supervisor endorsement and your digital photo to Susanne Johnston (sjohnsto@utmb.edu) by deadline; October 24, 2014.

Click on the link to read the full article. 


Hughes Employee of the Quarter

(10/7/14) - The Hughes staff would like to Congratulate William Hull, MHM, for being selected as the Employee of the Quarter.    Click here to read the entire article.


NOTICE OF NEW FORM in PEARL

(10/6/14) - In accordance with TDCJ Administrative Plan, the “TDCJ Referral to Mental Health Services” form may be submitted by security for offenders in segregation for whom security is concerned about their mental wellness.  Section II of the form should be completed by a QMHP.  The form should then be scanned into the EMR and placed in the Mental Health Sick Call Request chart section before it is sent to the warden.  The warden will keep the original document in the offender’s classification file.

The name of the document in the FORMS section of Pearl is MH-REFERRAL TO MENTAL HEALTH.


Skyview/Hodge Rewards and Recognition

(10/6/14) - The Rewards and Recognition awards for June, July and August were held over the last three months.  During this time fourteen employees were recognized.  Click here to read the entire article.


OCTOBER IS BREAST CANCER AWARENESS MONTH

(10/6/14) - For all females 40+ years old (and gentlemen with a special someone) this article is for you. Make sure that you and/or someone you love has their annual screening mammogram.

Breast cancer is the most common cancer among American women, except for skin cancers. About 1 in 8 (12%) women in the US will develop invasive breast cancer during their lifetime.

The American Cancer Society's estimates for breast cancer in the United States for 2014 are:

  • About 232,670 new cases of invasive breast cancer will be diagnosed in women.
  • About 62,570 new cases of carcinoma in situ (CIS) will be diagnosed (CIS is non-invasive and is the earliest form of breast cancer).
  • About 40,000 women will die from breast cancer

Breast cancer is the second leading cause of cancer death in women, exceeded only by lung cancer. The chance that breast cancer will be responsible for a woman's death is about 1 in 36 (about 3%). Early detection through annual mammography screening is the single most important thing you can do to ensure a long, happy cancer-free life.

 

 

Stage

5-year Survival Rate

0

100%

I

100%

II

93%

III

72%

IV

22%



October 2014 Pill Pass Newsletter

(10/6/14) - The Pill Pass Newsletter is a quarterly publication of the Pharmacy & Therapeutics (P&T) Committee and provides updates on P&T actions, FDA Safety Advisories, and other relevant drug topics.  Please let one of the editors know if you have a drug topic that you would like to see published in the next issue.  Click here to view the October 2014 Pill Pass Newsletter.


CMC Employee Recognition Awards

(10/3/14) - One of the highlights of our annual CMC Summer Conference in Houston last month was the announcement of the finalists for the eight categories of the Employee Services Awards. For those of you who were unable to attend the conference, click here to see a list of the TDCJ and TJJD award winners. Each of the award finalists received a plaque, and the first-place winners received $500. We had a great response to our call for nominees, with nearly 200 nominations submitted. Click here for a list of all the nominees.

If you should happen to see any of these honorees, please offer them your congratulations for their outstanding contributions in helping us carry out the mission of Correctional Managed Care. I’d also like to commend the members of the Employee Recognition Committee for all the time and effort they dedicated to this project.

Owen


Important Drug Recall Notice: 0.9% Sodium Chloride Injection, 500 ml Viaflex Container

(10/2/14) - CMC PEARL EMR and PRS Outage: Sunday, September 28, 2014 from 7:00 p.m. to 9:00 p.m., the CMC PEARL EMR (TJJD AND TDCJ), PRS system, and all ancillary applications will be down for maintenance. 

Baxter is recalling the following lot of 0.9% Sodium Chloride Injection, USP, 500 ml in a VIAFLEX Plastic container because the product may not meet sterility claims. Complaints of mold in the overpouch were noted.

This recall is a Class II recall is defined as a situation in which the use of or exposure to the product may cause temporary or medically reversible adverse health consequences; or where the probability of serious adverse health consequences is remote.

This recall is a Class II recall is defined as a situation in which the use of or exposure to the product may cause temporary or medically reversible adverse health consequences; or where the probability of serious adverse health consequences is remote.

0.9% Sodium Chloride injection 500 ml IV bag by Baxter

NDC: 0338-0049-03

Product Code: 2B1323N

Lot number: C926642

All returned product must be placed in a container separate from any other returns or medications. Products should be clearly marked as recalled and a copy of this recall notification should be returned with the drugs. The unit name, contact person, and contactís telephone number must be included with the recalled product in order to receive credit. Please send the recalled product to the Pharmacy attention: Jeri Callahan.

We appreciate your timely assistance in this matter.

Unit Name:
Contact Person:
Contactís Telephone Number:


CMC PEARL EMR and PRS Outage

(9/18/14) - CMC PEARL EMR and PRS Outage: Sunday, September 28, 2014 from 7:00 p.m. to 9:00 p.m., the CMC PEARL EMR (TJJD AND TDCJ), PRS system, and all ancillary applications will be down for maintenance. 

Please notify all staff and make the necessary preparations.


Town Hall Video and Presentation Now Available for Viewing

(9/26/14) - The Town Hall video and presentation given by UTMB President David Callender on September 18th is now available for viewing on the Town Hall web page http://www.utmb.edu/townhall/.   A special video link is available for CMC users, http://wmedia.utmb.edu/OUA/Lectures/TownHall9-18-14.wmv.  Questions that were submitted and responses are listed below.

Click here to view the entire article.


Welcome to Correctional Managed Care

(9/26/14) - Please join us in welcoming the following new employees to UTMB CMC, Region 1 Gatesville. L to R: Judith Smith - CCA - Crain, Rachael Marmolejo - LVN - Hughes

Please join the Huntsville Area (Region 2) in welcoming the following employees to the exciting world of Correctional Managed Care. Top Row: Jason Allen, CCA/PECC and Eddie Summers, Correctional Dentist/Polunsky. Middle Row: Suzannah Partida Wiley EMT/PECC and Ana Jimenez, LVN/Hamilton. Bottom Row: Donnette Craine, PCT/Estelle, Misty Johnston, Dialysis PCT/CMC Dialysis Estelle and Cam Kiln Evasco, RN/CMC Dialysis Estelle.

Please join UTMB – CMC Region II – Palestine in welcoming our newest employees to Correctional Managed Care. L-R:  Tiffany Walker, CMA, Powledge; Fredia Purifoy, LVN, Michael.

Please join UTMB- CMC, Region III - Beaumont in welcoming our newest employees hired on 9/20/2014. (L-R) Abbi Deshotel, Mental Health Clinician, Stiles; Maria Melchor Chavez, Dental Assistant, Plane; and Joshua Loflin, Mental health Clinician, Stiles.


Senior Leadership Update

(9/22/14) - As CMC begins a new fiscal year this month, we continue to see many new initiatives being undertaken in an effort to improve workflow processes and efficiencies in our operations. From Bedwatch to the dashboard to the new LEAN initiatives, the use of our EMR technology and IT resources to better manage workflow for the front-line staff is becoming a common theme. Like the EMR that CMC developed 10 years ago (before many free world facilities were even using EMRs), CMC continues to be a front runner in correctional health care. We should all be proud of this rich history of innovation and we look forward to continuing this trend.

Click here to view the entire article.


Fifth LEAN Six Sigma Learning Module Posted on CLP

(9/18/14) - As many of our CMC staff are aware, we have had a small multidisciplinary group of staff embarking on the Lean Six Sigma journey over the last 6 months. In addition to having additional staff go through formal training, we would like to disseminate the information we have learned in our classes to the rest of the organization as an introduction to Lean Six Sigma methods and tools. Providing this information will enable all to use some of the more common tools to solve unit based problems in a more methodical and data driven manner.

Effective Thursday, September 18, a learning module entitled “Getting Better:
Using Lean Six Sigma to Improve Performance in  Correctional Managed Care--MODULE 5: The Improve Phase” will be available on the Computer Learning Portal.  This module covers the Improve Phase in the Lean Six Sigma DMAIC framework. Please take a chance to review this information at your leisure.

We have now posted 5 learning modules to date, and we expect to provide a 6th module, which will cover the Control Phase, before the end of October 2014.


CMC PEARL EMR and PRS Outage

(9/18/14) - CMC PEARL EMR and PRS Outage: Sunday, September 28, 2014 from 7:00 p.m. to 9:00 p.m., the CMC PEARL EMR (TJJD AND TDCJ), PRS system, and all ancillary applications will be down for maintenance. 

Please notify all staff and make the necessary preparations.


Welcome to Correctional Managed Care

(9/18/14) - Please join UTMB- CMC, Region III - Beaumont in welcoming our newest employee hired on 9/8/2014  for the Dayton Complex.

Brenda Geegan, Mid Level Practitioner


Roundings at GV Area Facilities

(9/18/14) - All area facilities received a visit and update session with Stephanie Zepeda, Director of Pharmacy and Kelly Coates, Associate Vice President, Clinical Support Services on August 5th and 6th .   The staff enjoyed asking them questions and or voicing concerns.   If they do not have the answer, they research it and always provide a timely and much appreciated response.  The following employees were recognized for their outstanding performance. Click here to view the entire article.


TODAY: Dr. Callender to Host Town Hall Meeting

(9/18/14) - Please join President David Callender for the next UTMB Town Hall meeting at noon today in Levin Hall Auditorium. Dr. Callender will outline the institution’s major goals for the new fiscal year, welcome new leaders to UTMB and announce year-end financial results. Please plan to attend Dr. Callender’s Town Hall, either in person, online or via the campus TV network. The meeting will include a Q & A session.
If you’d like to submit a question in advance to be read at the meeting (your name will not be used), see the options below. If time constraints do not allow every question to be asked at the meeting, Dr. Callender will be available after Town Hall to answer questions individually. And we’ll post questions and answers to the Town Hall website.

  1. Click on the “Submit a Question” link on the Town Hall website (option on Employee Advisory Council blog to remain anonymous).
  2. Or, send a confidential note via interoffice mail addressed to “Talk of the Town,” Route 0149. From off-campus: UTMB Talk of the Town, 301 University Blvd., Galveston, TX 77555-0149.

Town Hall viewing options:
CMC participants can view online using a PC and this Media Windows link. To view the meeting using an existing DMS video conference room system, remote locations must RSVP to Veronica Pleasant at vpleasan@utmb.edu or the ISVO Control Room at (409) 747-9037 to ensure and confirm video connectivity for the actual event.


2014–15 Flu Free Vaccination Program for UTMB CMC Employees

(9/16/14) - UTMB offers free flu shots to its employees to help prevent the spread of seasonal influenza.  As a condition of continued employment, all health care workers must get an annual flu shot or formally decline the vaccination by signing the Seasonal Influenza Vaccine Declination Statement. If an employee receives a flu shot at a facility outside of UTMB, the employee must provide his/her supervisor or departmental flu champion with proof of vaccination.

This UTMB requirement applies to anyone who provides direct patient care, enters patient rooms, works in clinics and/or comes within six feet of patients in the course of his or her duties. Health care workers who do not receive the flu vaccine will be required to wear a mask in view at all times when providing patient care or when they are within 6 feet of patients for the duration of the flu season.  All other employees are strongly encouraged to get vaccinated, unless prohibited for medical reasons.

Dates, times, and location of vaccination events will be determined by each unit’s management team.     All flu vaccinations must be completed by no later than October 31, 2014. 

New hires: Flu vaccination must also be offered to all newly hired employees for the entire duration of the flu season.  The same process and documentation should be followed for new hires.

For more information on this year’s Flu Free vaccination program and the benefits of getting a flu shot, see the documents listed below.

Documentation:  The facility management team (or designated staff and the flu champion) must ensure all required paperwork is complete by October 31, 2014. 

  • Seasonal Influenza Vaccine Injectable Consent – This form must be completed by all employees being vaccinated.  Once complete, all original employee forms must be mailed to the UTMB Employee Health Clinic.
  • Seasonal Influenza Vaccine Declination Statement - This form must be completed by all healthcare workers that decline the vaccine.  Once complete, all original employee forms must be mailed to the UTMB Employee Health Clinic.
  • Flu Free 2014-2015 badge – This badge should be issued to the employee at the time of vaccination or when proof of vaccination is provided.  It must be worn at all times for the entire duration of the flu season.
  • PeopleSoft Human Capital Management (HCM) Health Card – PeopleSoft will be used to electronically document that the flu vaccine was administered, declined, or was obtained outside UTMB.  This must be done for all employees.

Completed original paperwork (Seasonal Influenza Vaccine Injectable Consent and Seasonal Influenza Vaccine Declination Statement) must be emailed or mailed to the UTMB Employee Health Center:

EmployeeHealth.clinic@UTMB.edu

or

UTMB Employee Health Clinic         
Primary Care Pavilion
Suite 125
400 Harborside Dr.
Galveston, TX 77555 - 1161

Compliance: Although problems aren’t anticipated, it is important to know that the University takes this issue seriously and that disciplinary action will be taken if employees don’t follow procedures.  The UTMB Office of Epidemiology determines when flu season begins and ends each year. Staff will be notified when the flu season begins and flu precautions must be followed.  Once vaccinated (by UTMB or outside UTMB), staff must wear the “Flu Free 2014-2015” badge in full view at all times until the end of the flu season.  Those who did not receive the flu vaccine must wear masks in patient care areas or areas within six feet of any patients. Those who fail to wear the badge in full view must also wear a mask.

To obtain additional flu vaccine and Flu Free 2014-2015 badges:
Name:            Mary Beth Tuttle
                      Pharmacy Supervisor
Phone:            (936) 437-5357
Email:             mbtuttle@utmb.edu


Kudos to the Telford Staff

(9/11/14) - On August 28, 2014 there was a major automobile accident right outside of the highway gate at the Telford facility involving one of our own officers.  Several of our own Medical staff responded to the accident as soon as notified. Kudos to Donna Brooks, LVN; Melody Hill, LVN;  Barbara Jones, LVN;  Janet Moreland, MLP; Laurie Stiger, MLP; Christye Burleson, RN;  and Donnie Whitworth, CMA, for responding to the accident as soon as notified.  

Major Alexander and our Wardens at Telford wants everyone to know how much the Medical response was appreciated.  The Major reported Medical did a wonderful job and Officer Wainright is recovering from his injuries.  Thanks to all who assisted in any way.


Hilltop Employee of the Quarter

(9/10/14) - Congratulations to Susan Sellman for being selected as Hilltop's employee of the quarter for the third quarter of FY14.  Ms. Sellman is dedicated to ensuring the dental clinics at both the Hilltop and Mt. View facilities are in tip top shape at all times.  She is always willing to assist in the clinic in any way that she can.  Her positive attitude, extensive knowledge of dental policies and procedures, and dedication to excellence make her a valued member of the Hilltop and Mt. View teams! 

Pictured above: Susan Sellman and Dr. Joseph Boyle


Welcome To Correctional Managed Care

(9/10/14) - Please join us in welcoming Kalena Smith Fulwiley, Mental Health Clinician, for the Crain Unit to UTMB CMC Region I Gatesville.

(9/10/14) - Please join the Huntsville Area (Region 2) in welcoming the following employees to the exciting world of Correctional Managed Care. Top Row: Victor Cavazos, Radiologic Technologist/Estelle and Mary White, Dietitian/CMC Dialysis Estelle. Middle Row: Sally Matthews, LVN/Luther, Sheneice Price, CMA/Estelle and Mary Laningham, CMA/Ferguson. Bottom Row: Misty Cockerham, LVN/Ellis, Yurubi Garcia Chavez, PCT/Estelle and Shauntee Martinez, Dialysis PCT/Estelle.

(9/10/14) - Please join UTMB Region I (Beeville) in welcoming our August 25th & September 8th, 2014 new hires to UTMB - CMC.  (L-R) Yesia Gutierrez, Dental Assistant - Travis;  Custodio Valencia, LVN Travis; Margaret Gonzales, LVN -Cotulla; Norma Garcia, CMA  Torres; Delia Caballero, CCA – McConnell Unit; Veronica Herrera, CMA - Travis.  Welcome All to UTMB – Correctional Managed Care! 

(9/10/14) - Please join UTMB – CMC Region II – Palestine in welcoming our newest employees to Correctional Managed Care.

Back Row:  Roxanne Culberson, LVN, Hutchins; Patricia Anglea, MLP, Skyview; June Flowers, CMA, Beto; Sharon Covington, LVN, Hodge. Front Row:  Carol Pinkerton, CCA, Telford; Jamey Anderson, CCA, C. Moore.


CMC Summer Conference - Provider Breakout

(9/8/14) - The Provider Breakout Session at the recently concluded CMC Summer Conference was a huge success.

The talks and presenters were carefully selected for their relevance to primary care practice. All the presenters were experts in their fields and did an excellent job incorporating evidence based medicine and current standards of care with their presentations.

Thanks to those who have completed and sent in their survey responses.

For those who are yet to complete and send in their survey responses, I strongly encourage you to do so at your earliest convenience. We rely on your feedback and comments to continually improve on the quality of the presentations.  Below are the PowerPoint presentations as well as the breakout agenda, speaker names and their bios.

Sincerely, Olugbenga B. Ojo, MD

CMC Conference Provide Breakout Agenda

CMC Conference Provide Breakout Speakers

Snycope: What to do when you fall head over heart

Atrial Fibrillation: New Wave Fronts in an Old Disease

Recognition of TB and Treatment of TB in the Correctional Setting

Acute Red Eye & Ocular Emergencies for the Primary Care Provider

Morbidity and Mortality Review/Primary Care Neurosurgery

Rheumatology 101 for Primary Care Providers


Welcome To Correctional Managed Care

(9/8/14) - Please join Region II – Palestine in welcoming our newest employees to Correctional Managed Care.

L-R:  Toni Deer, PA, Powledge; Kimberly Coborn, CCA, Michael.

(9/8/14) - Please join the Huntsville Area (Region 2) in welcoming the following employees to the exciting world of Correctional Managed Care. Top row: Richard Tracy, Physician/Diboll and Vance Marcum, MH Clinician/Byrd. Next row: Megan Kulak, MH Case Manager/Estelle, Levi Jones, Stores Clerk/Archives and Jackline Cook, RN/Estelle. Next row: Teresa Breedlove, LVN/Ferguson, Heddi Bonham, Acquisition Specialist/CMC Warehouse and Kimberly Priddy, LVN/Duncan. Bottom row: Chuks Mazi, LVN/Estelle, Cyeadra Munson, PCT/Estelle, Jeneen Lavergne, CMA/Holliday and Barbara Smith, LVN/Polunsky.


** Upcoming Educational Lunch and Learn Program **

(9/5/14) - Sponsored by:  UTMB CMC Virology Department & TEXAS/OKLAHOMA AIDS  EDUCATION AND TRAINING CENTER
   “ The NEW Basics in the Management of HIV & HCV in Corrections ”

** CEUs have been approved for: CME, and CNE **
Designation Statements
CME Certification:
The University of Texas Medical Branch at Galveston (UTMB) is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.
 
The University of Texas Medical Branch at Galveston designates this live activity for a maximum of 8 AMA PRA Category 1 CreditsTM.  Physicians should claim only the credit commensurate with the extent of their participation in the activity.
        
Physicians can be awarded up to 1 AMA PRA Category 1 CreditTM per session.
CNE Accreditation:
University of Texas Medical Branch Continuing Nursing Education is an approved provider of continuing nursing education by the Texas Nurses Association, an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation.
This activity provides 1.0 contact hour.

Date:  September 23, 2014
Time:  12:00 pm to 1:00 pm

Speaker: Jessica Khan, MD
Clinical Virology Directory, UTMB CMC
Dr. Jessica Khan specializes in Infectious Disease Medicine, and is certified in both Infectious Diseases and Internal Medicine.

Format::  Levin Hall in Galveston or via TeleHealth

Program Overview:
Objectives: After attending the presentation the participant should be able to

  • conduct a comprehensive initial evaluation of HIV infected patients entering corrections, and patients newly diagnosed including crucial interview information, basic labs, Opportunistic Infections prophylaxis, and vaccinations.
  • demonstrate knowledge of medications used in the treatment of HIV  and their potential drug interactions, and side effects.
  • conduct a comprehensive initial evaluation of patients infected with Hepatitis C entering Corrections, and patients newly diagnosed including crucial interview information, treatment medications, and basic labs.
  • demonstrate understanding of the referral guidelines for HIV & HCV patients in the correctional setting.
Please join us to update your skills in treating HIV and HCV infected patients. Click here to view the flyer.

ANNOUNCEMENT OF DEPLOYMENT OF PEARL 7.1, PATCH 2

(9/5/14) - Please inform all users that Patch 2 for Pearl 7.1 will be deployed Sunday September 14th.  The changes in Patch 2 that will affect the users are as follows:

  1. When going back and forth between Note Builder and the Roster screen on an infirmary facility, the selected patient will remain the same.
  2. If a patient has reminders greater than 2 years old, the ARCHIVE button will be displayed.  Currently, only the archived reminders at the logged-on facility are displayed.  With Patch 2, archived reminders from all facilities will be displayed.
  3. The ability to print from screens with grids, i.e., labs, roster, problems, etc. will be restored.
  4. Completed reminders will display the actual date the procedure was done rather than the date the reminder was completed.
  5. The NOW button on the medication order screen will be renamed to START TODAY.
  6. When reminders are imported, the name of the To Do User will be removed.
  7. When a user returns to the Patient Summary screen after being in Note Builder, the grids will refresh so the user can see any newly added data.
  8. When user checks a patient out, the Current Reminders screen will display so users can complete/update reminders as necessary.

If you have any questions, please contact the CMC Helpdesk at 409-772.-5200 or cmc.helpdesk@utmb.edu.
IS CMC TECH OPS


Manufacturer Drug Shortage – Engerix B 20 mcg/ml, 1 ml Vials

(9/5/14) - There is a current manufacturer shortage of Engerix B 20 mcg/ml, 1 ml vials.  There is no estimated availability date.  Effective immediately, no new orders for Engerix B 20 mcg/ml, 1 ml vials will be allowed.  Alternatively, Engerix B 20 mcg/ml syringes have been added to the EMR.  To prevent rework and assist providers, Pharmacy staff will obtain a verbal order from Senior Medical Director, Dr. Susan Morris, to convert UTMB patients to the syringe dosage form as existing orders auto renew.    For the Texas Tech Sector, Dr. Denise DeShields, Executive Medical Director, will provide verbal orders.  There are currently 1900 active orders for the Engerix B 20 mcg/ml, 1 ml vials.  Special thanks to Dr. Morris and Dr. DeShields for their assistance! 


SENIOR LEADERSHIP UPDATE

S Ferrara(9/3/14) - My name is Sandra Ferrara and I am the director of Youth Services for CMC. I began my career in correctional health care in July of 1982. Like many of you, I knew little about correctional health care when I assumed my first position, and yet here I am 32 years later! I was privileged to join the UTMB team in 1995 during CMC’s first year of operation. It has been a challenging career and I have enjoyed it very much, largely due to the fantastic people I have had the opportunity to work with. For those of you who were unable to attend our annual CMC Conference in Houston last month, I’ll begin my update with some highlights of the meeting.

CMC Conference Highlights
We received very positive feedback regarding the format and content of the Conference. Of course, the high point of the meeting was the presentation of awards to several of our deserving colleagues.

 

  • Dr. Danny Adams and Dr. Glenda Adams have officially retired, but we are all excited to know that they will continue to be a part of CMC, albeit in different roles. They both have contributed so much to CMC that it is difficult to find adequate words of appreciation, although many kind sentiments were expressed by Dr. Murray and others as the two honorees were presented their “Correctional Rocking Chairs.” Dr. Raimer presented them with flags that were flown over the Capitol in their honor as he read official proclamations recognizing their service. We all wish them the very best!
  • Jason Chavers and Paul Brown presented “Good Samaritan Awards” to nurses Christina Miles and Tammie Rogers from the Polunsky Unit for service above and beyond the call of duty in saving the life of a correctional officer who was involved in a motorcycle accident after leaving the unit.
  • Dr. Lannette Linthicum, TDCJ’s medical director, gave special recognition to Denee Robison and Beth Pipkin for remaining with and comforting an offender in the final hours before his execution, pointing out that such an act of kindness represented service above and beyond the call of duty.
  • Employee Recognition Awards in eight categories were also presented. A listing of the nominees and winners for all award categories will soon be posted on the CMC website. Be sure to take a look and express your congratulations to your peers for their outstanding service.

UTMB Health System VP and Chief Operating Officer Deborah McGrew provided an executive update for Conference attendees. She voiced appreciation to the staff at the units she has visited for the work that they do. She promised to continue making unit visits in the coming months.

Dr. Ben Raimer and Lauren Sheer provided an informative legislative update, reminding us that the 84th Legislative Session begins in January. There will be significant changes in legislative leadership and thus committee membership, adding additional challenges to what promises to be an interesting session. If you personally know a legislator, please let Lauren know, as personal contacts are helpful. UTMB has always recognized the value of our most important resource—our staff—and that recognition is demonstrated once again by a legislative plan to request resources to recruit and retain the best workforce for CMC.

Updates for several CMC departments and initiatives also were presented, including news from Technical Operations, Human Resources, disaster preparedness, LEAN, Nursing Services, Mental Health Services, Pharmacy (specifically hepatitis C treatment), TJJD Youth Services, and Hospital Galveston. A special thanks to Dr. Olugbenga Ojo for showing an inspirational video from the Cleveland Clinic that reminded us all that our patients—no matter their walk in life—have their own story and related feelings and should be treated the same way we would want to be treated.

Dr. Murray introduced Jesse Seelbach as our new director of CMC Technical Operations. He also announced the appointment of Dr. Jane Moultrie as CMC’s first Chief Medical Information Officer. In her new role, Dr. Moultrie will be a welcome representative and voice for health care providers as information technology advances.

Dr. Murray announced that he is planning to hold two CMC conferences each year, one in February and another in August. Your suggestions for the meeting agendas will be appreciated. Please send your ideas to your department leader.

ePerformance
Congratulations to all of you for successfully completing your ePerformance evaluations. CMC did very well with on-time completion.

Time Clock Update
Time clocks are installed and in operation. They are receiving mixed reviews, but almost everyone is getting accustomed to this important new process that will improve the accuracy of compensation and timekeeping. So please continue your efforts.

Electronic Medical Records
Planned for implementation in September is the electronic transfer of TJJD medical records to TDCJ when youth are transferred to the “Big House.” This will reduce the time and effort expended in obtaining the youths’ records and improve continuity of care. Records will be available to providers at the time of their intake at TDCJ. Thanks to Dr. Ohiana Torrealday for taking the lead with this project.

In closing, CMC has had a productive and successful FY2014 thanks to you! As CMC leaders move forward to meet the certain challenges of FY 2015, we are both encouraged and proud to know that we have a great team capable of meeting those challenges and ensuring another successful year. Thank you for the incredible work that you do on a daily basis.

Sandra Ferrara, RN, MBA


Fourth LEAN Six Sigma Learning Module Posted on CLP

(9/3/14) - As many of our CMC staff are aware, we have had a small multidisciplinary group of staff embarking on the Lean Six Sigma journey over the last 6 months. In addition to having additional staff go through formal training, we would like to disseminate the information we have learned in our classes to the rest of the organization as an introduction to Lean Six Sigma methods and tools. Providing this information will enable all to use some of the more common tools to solve unit based problems in a more methodical and data driven manner.

Effective Wednesday, September 3, a learning module entitled “Getting Better: Using Lean Six Sigma to Improve Performance in  Correctional Managed Care  MODULE 4: The Analyze Phase” will be available on the Computer Learning Portal. Please take a chance to review this information at your leisure.

We have posted 4 learning modules to date, and we expect to provide 2 additional modules before October 2014 which will cover the Improve and Control (DMAIC) Phases of Lean Six Sigma.


Formulary Update and Policy Revisions

(9/2/14) - Please click on the link to see CMC Formulary Update and Policy Revisions approved by the Pharmacy & Therapeutics Committee.   Formulary changes will go into effect on Monday, September 1, 2014.  Visit the Pharmacy homepage at http://cmcweb.utmb.edu/Pharmacy/Pharmacy_Homepage.htm for the latest Pharmacy information. 


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