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Community News for All CMC

2/26/15: Crystal Reports Go-Live Notification

PLEASE DISTRIBUTE TO ALL STAFF AT YOUR FACILITY

On February 27th at 5:00 p.m., CMC will deploy the new version of Crystal Reports.

Even though this upgrade represents a 15 year jump in software versions, the general look and feel will be very similar to the current software. Although the functionality is the same, the new version of Crystal will open the selected report in a new browser tab.

The old CMCWEB reports were scattered throughout various department and reporting pages, but now, all reports will be stored in one location. Old links on the department pages will not work. TJJD was already using a single location, so the change will not be as noticeable.

To view reports, start on the new CMCWEB: http://cmc.utmb.edu, select the appropriate contract: .

Then select the blue reports button: .

Click here to view images of the new TDCJ and TJJD Reports Pages.

Access to reports is based on your UTMB-USERS-M logon credentials (the user/password you enter on your PC every day). If you have logged on to a UTMB computer with your UTMB credentials, Crystal will not ask you for your password. If Crystal does ask for your password, it may be that you have NOT been granted access to that report. If you feel you need this report, contact your Facility Practice Manager. The CMC Help Desk maintains our access levels and new employees will be assigned a group and have access to reports.

Purchase of the new Crystal software came with a limited licensing agreement. To help use of the new software run more smoothly we need to ask for your help. After viewing a report please close the report tab. The webpage can be left open, including the screen where any report parameters may have been entered but the Crystal report tab should be closed. If it is necessary to view a report for longer than 10-15 minutes, please export it to a PDF and close the report tab. Exporting the report gives you a local copy to view at your leisure and closing the report tab will free up a Crystal license for another user. Directions for exporting to a PDF is outlined in the IE8 printing document. As with most systems, there is an inactivity timeout. If you have a report open too long, the system will eventually time out.

If you are accessing reports via Citrix, and wish to print, you must use the specific icon in Citrix labeled "CMC Crystal Reporting". Depending on how you logged on, Crystal may prompt you for your UTMB username and password.

 

The new Crystal software will not require formal training but because it is different from what we have used for several years, instructions have been included. You should view the document that correlates with the computer's operating system or if you are connecting remotely:

Network Computer with Windows 7/Internet Explorer 9 (IE9)

Network Computer with Windows XP/Internet Explorer 8 (IE8)

Non-Network Computer Connected Using Junos Pulse

For any questions or problems, please contact the helpdesk at 409.772.5200 or cmc.helpdesk@utmb.edu.

Ms. Rita McGriff, Senior HR Administrative Coordinator, began working for UTMB-CMC in the Human Resources department in Beeville, Texas in May 2000. Rita has been a devoted and hardworking team player of the HR department for almost 15 years. She has seen many changes over the last 15 years and has a wealth of HR knowledge that has assisted many employees in their day to day operations. She has had a successful career in the field of Human Resources and prior to working for UTMB, she worked for a large South Texas home health agency in the Human Resources department for 7 years and prior to that with the Beeville Independent School District. Rita is very patient, caring and is one of the most professional employees you will ever meet. She will be retiring on Friday, February 27, 2015 and she is looking forward to spending her time with her husband, sons and her two beautiful granddaughters. Congratulations on your retirement Rita and we will miss you very much and it will not be the same without you!

An update to all PRS unit servers is scheduled for Thursday, 2/26/2015, beginning at 8:00 p.m. The update is necessary to be able to utilize the NEW crystal print pass link. This will cause an outage to the unit currently being updated (<1 min)...Just enough time for the service to stop and start.

It will take <5 min to update a single unit server. There are 90+ servers, so it will take approximately 2 hours to get all of them updated. Please notify all staff working from 8:00 - 10:00 PM Thursday to be expecting this brief outage.

A new version of Crystal Reports which will be more stable and have a much tighter security will be deployed over the next few weeks. Information Services has a compliance deadline of February 28, 2015. Exact rollout dates will be announced as they are scheduled. The new Crystal software will not require formal training but because it is different from what we have used for several years, instructions have been included. You should view the document that correlates with the computer's operating system or if you are connecting remotely:

Network Computer with Windows 7/Internet Explorer 9 (IE9)

Network Computer with Windows XP/Internet Explorer 8 (IE8)

Non-Network Computer Connected Using Junos Pulse

CMC Management has provided IS CMC Tech Ops with lists of employee who need access to reports. These employees have been placed into an appropriate group. Your group determines which reports you will have access to. If you find that you cannot run a report that is required for your job function, please contact your Facility Manager. IS CMC Tech Ops will work with CMC Management to make all necessary adjustments.

IS CMC TECH OPS

Click here for information on the Upcoming Educational Lunch and Learn Program; and here for the the Dental flyer.
Click here to view Bulletins from Virology, Issue 2015. 12 February 2015.

The following course has been added to the CLP. Providers should complete the CLP course no later than May 31, 2015.

Course:

Clinical Knowledge Assessment Program: (CKAP) Understanding the Treatment of Asthma (1.5hr)

Description:

This program provides an update on current national Asthma guidelines and CMC Asthma disease management guidelines. The program will familiarize the participant with distinguishing asthma severity and asthma control, review the stepwise approach to asthma management, explain the indications for medications used in asthma management, when to consider specialty referral, review management of asthma exacerbations, and the importance of patient education and asthma action plans.

Please note that the Pharmacy will stop processing orders at 12:00 noon on Friday, February 27th, 2015 for inventory. Facility staff should review floor stock supplies in advance and order accordingly. New prescriptions should be entered into the EMR and non-formulary requests should be submitted as early as possible during the day. Delivery delays may occur for new prescriptions. If urgent assistance is needed, call the Pharmacy at 936-437-5300 and ask to speak with a pharmacy supervisor or contact the on-call pharmacist (after 4:30 pm) for recommendations at 936-436-2093.

Please note that the Pharmacy will be closed on Monday, February 16th, 2015 in observance of the President’s Day Holiday. Facility staff should review floor stock supplies in advance of the holiday and order accordingly. If urgent assistance is needed, the on-call pharmacist may be reached for recommendations at 936-436-2093.

Thank you.

Below is the link to the recap of Dr. Callender's January 30 Town Hall meeting held at Levin Hall. In addition, there is an attachment with the questions and answers that followed the Town Hall. Click here to view Q&A.

http://wmedia.utmb.edu/OUA/Lectures/TownHallRecap1-30-15.wmv

I have received several calls and emails regarding the merit pay increases that are being provided to campus employees and the concern that an equivalent pay raise for CMC employees is not being addressed. As we have discussed in the past, our funding comes directly from the Legislature which is different from campus. CMC has worked closely with TDCJ in preparing our Legislative Appropriation Request (LAR) for this legislative session which began on January 13. The LAR contains specific requests for market salary adjustments, additional staff, and new capital equipment and technology. We will work closely with TDCJ over the next few months to convey to the Legislature why each of our requests is critical to improving the care for our patients.

The legislative session ends June 1, 2015 after which, as in the past, we will be out doing Town Hall meetings across the state to fully explain what has been provided to CMC by the Legislature, including salary adjustments for our employees. If you have any questions about CMC funding or what is happening in Austin, please let me know and I will be glad to get back to you. Thanks again for all of your hard work. Owen

Hospira is recalling one lot identified below of Sodium Chloride Injection due to one confirmed customer report of particulate in a single unit. The foreign particle was confirmed by Hospira as human hair, sealed in the bag at the additive port area.

In the unlikely event that the particulate breaks and pieces are able to pass through the intravenous catheter, injected particulate material may result in local inflammation, phlebitis, and/or low-level allergic response. Capillaries which may be as small as the size of a red blood cell, approximately seven microns in diameter, may become occluded. Patients with preexisting condition of trauma or other medical condition that adversely affects the microvascular blood supply are at an increased risk. To date, Hospira has not received reports of adverse events associated with this issue for this lot.

NDC: 0409-7983-02

LOT: 44-002-JT

Expiration Date: Aug 2016

All returned product must be placed in a container separate from any other returns or medications. Products should be clearly marked as recalled and a copy of this recall notification should be returned with the drugs. The unit name, contact person, and contact telephone number must be included with the recalled product in order to receive credit. Please send the recalled product to the Pharmacy attention: Jeri Callahan.

We appreciate your timely assistance in this matter.

There will be a scheduled short interruption in chart document availability from TDCJ's Pearl EMR on Thursday 2/5/2015 for 10-15 minutes beginning @ 5:30p.m. Please notify all staff who may be trying to access chart documents of this brief interruption.

The Patch 3 upgrade for TDCJ and TJJD Pearl 7.1 will be deployed Sunday at 7:00 p.m. on 2/8/2015. The first time a user logs in to Pearl after the upgrade; a prompt will appear notifying that Pearl needs to be updated. Click OK and allow the patch to run in its entirety. Click here for the Release Notes that describe the changes in this patch.

If there are any problems after the installation, please contact the helpdesk at cmc.helpdesk@utmb.edu or call 409-772-5200.

IS CMC TECH OPS

Beginning immediately Internet Explorer 9 is being deployed and will show up on your computer as any other Microsoft update. There is nothing special that you need to do. Internet Explorer 9 only works on Windows 7 computers, and enables the new version of Crystal Reports.

Click here for the CME Physician Breakout Session

REMINDER OF BRIEF OUTAGE: THIS WILL AFFECT ALL EMR, PRS, CMCWEB, AND REPORTS

The Office of Telecommunication Services (OTS) will need to move BGP peers from the existing core router to a new core router next Monday, 01/26 at midnight. Work for each peer move is expected to take 5-10 minutes. OTS requires about 2 hours for the actual work, however, OTS will reserve 4 hours in case of difficulty.
The following units will be affected by this change:
  • Dallas County Jails
  • V.O. Stemmons
  • Beto
  • Bridgeport
  • C Moore
  • Coffield
  • Cole
  • Crain
  • Crain Mammogram
  • Estes
  • Hilltop
  • Hughes
  • Hutchins
  • Lindsey
  • Michael
  • Mt. View
  • Murray
  • N. Division Office
  • Powledge
  • Woodman

Each year the IRS determines the reimbursement rate that is appropriate for mileage driven by personal automobiles on company business using the most cost-effective/reasonably safe route between origin and destination. The current rate of $0.56 per mile has been in effect since January of 2014. The IRS has revised the maximum reimbursement rate allowable up to $0.575 per mile, and the State of Texas Comptroller's office has officially adopted the new IRS rate. The State Comptroller allows state agencies to determine whether to maintain their current reimbursement rate or increase to the IRS's maximum allowable rate.

UTMB executive leadership has chosen to adopt the new rate of $0.575 per mile effective for mileage driven on UTMB business beginning 1/26/15.

No action is needed on your part. PeopleSoft will automatically calculate the correct rate. Mileage driven and submitted for reimbursement prior to 1/26/15 will be calculated and reimbursed at the previous ($0.56) rate.

Important Drug Recall: Sertraline 50 mg Tablet Recall

The Pharmacy is recalling the following sequence number of Sertraline 50 mg tablets packaged in cards of 30 because the blister cards may have been packaged incorrectly with Risperidone 1 mg tablets. Sertraline 50 mg tablets can be described as a blue oblong tablet with the imprint G 4900 on one side and 50 mg on the other side. Risperidone 1 mg tablets can be described as a white oblong tablet with the imprint R1 on one side and 1037 on the other side.

Please return any cards with the following sequence number. The sequence number is located on the top right of the pre-pack label or behind the designation SEQ. The pre-pack label is the label on the left top corner of our blister cards.

SEQ Number: 030087

All returned product must be placed in a container separate from any other returns or medications. Products should be clearly marked as recalled and a copy of this recall notification should be returned with the drugs. The unit name, contact person, and contact's telephone number must be included with the recalled product in order to receive credit. Please send the recalled product to the Pharmacy attention: Jeri Callahan.

We appreciate your timely assistance in this matter.

Please take a few minutes to explore the new layout. All links and information you are currently familiar with are still available, but have been placed in the new format. Quick walk through below:
  • The homepage is for ALL CMC and has announcements pertaining to employees working at TDCJ and TJJD facilities. The colorful buttons on the upper right side of the page will direct you to the other main homepages.
  • The red TDCJ tab will take you to the TDCJ homepage containing announcements and links specific ONLY to CMC staff working on TDCJ units. You will see the left navigation menus specific to TDCJ.
  • The purple TJJD button takes you to the TJJD homepage containing announcements and links specific ONLY to TJJD. You will see the left navigation menus specific to TJJD.
  • The new Reports page is soon to come.
  • The green "Quick Links" button links to a page of links essential for everyone. You will find links such as Kronos, iUTMB, Webmail, Paycheck and Self Service and much, much more. Many of these links were on several pages and have now been organized in one location.
We understand that change can be difficult, however, we hope you find the New CMCWEB a step ahead. If you experience any problems, please contact the HelpDesk at cmc.helpdesk@utmb.edu or 409-772-5200, 888-898-2401.

Employee 2014 W-2 information is now available to view and print in UTMB's ESS module. If you are on campus or directly connected to the UTMB network, please click link for Employee Self Service.

W-2 information is located under the Payroll and Compensation menu.

Employee access from offsite or home location is available via VPN and My Citrix.

Pharmacy Recall of Penicillin VK 500 mg Tablets

The Pharmacy is recalling the following batch of Penicillin VK 500 mg tablets packaged in cards of 30 because the labeled expiration date is incorrect. The expiration date is listed as August 28, 2017. The correct expiration date is August 28, 2015. Please return the following cards with the listed sequence number.

The sequence number is located on the top right of the pre-pack label or behind the designation SEQ. The pre-pack label is the label on the left top corner of the blister cards.

SEQ Number: D29738

All returned product must be placed in a container separate from any other returns or medications. Products should be clearly marked as recalled and a copy of this recall notification should be returned with the drugs. The unit name, contact person, and contact's telephone number must be included with the recalled product in order to receive credit. Please send the recalled product to the Pharmacy attention: Jeri Callahan.

We appreciate your timely assistance in this matter.

Subject: Pharmacy Operating Hours

Please note that the Pharmacy will be closed on January 19th, 2015 in observance of the Martin Luther King Day Holiday. Facility staff should review floor stock supplies in advance of the holiday and order accordingly. If urgent assistance is needed, the on-call pharmacist may be reached for recommendations at 936-436-2093.

Please join the CMC Finance Team in welcoming Joann Murphy, Finance Specialist 1. She will be responsible for processing Travel Reimbursements, Advances, Authorizations and Non-PO's. Joann has been with CMC Finance since 11/26/14. She came to us from the UTMB Accounting department and has much experience working with PeopleSoft. We are excited to have Joann on our team! Please send your Travel Reimbursements/Pre-Travels to David Golden (djgolden@utmb.edu), Judy Sanders (jgsander@utmb.edu ) and Joann Murphy (majmurph@utmb.edu).

Main campus is doing some work on routers this weekend. There will be an outage during the maintenance window of 1/17/2015 from 1am-4am. This will affect ALL connections to PRS and EMR during this timeframe.

This information will need to be disseminated to everyone for downtime preparations.

There is a current manufacturer back order of dexamethasone 4 mg/ml, 1ml injection. The estimated availability is in mid-January 2015. The Pharmacy has a limited supply available; however, the injection will remain active in the EMR to allow for administration if stock is available at the facility. Methylprednisolone may be an acceptable alternative in many situations. Methylprednisolone is an intermediate-acting steroid available on the Formulary as a 125 mg/2ml injection. Dosing varies based on indication. Table 1 below is from the American Society of Health-System Pharmacists website (click here to view) and provides dosing for select situations when dexamethasone is not available.
Situation Alternative Dose Comments
Prevention of acute chemotherapy-induced nausea and vomiting in combination with other agents. Methylprednisolone* Adults: 40-125 mg IV prior to chemotherapy followed by additional IV doses once daily for 2 to 4 days following chemotherapy. Reserve for patients who cannot tolerate oral dexamethasone. The American Society of Clinical Oncology states corticosteroids may be used interchangeably at equivalent doses for prevention of chemotherapy-induced nausea and vomiting. Single daily doses are preferred.
Prevention of delayed chemotherapy-induced nausea and vomiting in combination with other agents

Methylprednisolone* 125 mg IM once daily x 2-5 days, starting 24 hours after chemotherapy is given. Reserve for patients who cannot tolerate oral dexamethasone. The American Society of Clinical Oncology states corticosteroids may be used interchangeably at equivalent doses for prevention of chemotherapy-induced nausea and vomiting. Single daily doses are preferred.
Intracranial tumors Methylprednisolone* Methylprednisolone in doses equivalent to dexamethasone. Dosage varies and is patient specific. Clinical improvement in patients with malignancy may be achieved with methylprednisolone or dexamethasone.
*Consider reducing the dose of IV methylprednisolone by 25% when administered in combination with aprepitant due to moderate inhibition of CYP3A4.

During the annual maintenance, the 2014 CE records were extracted from the Computer Learning Portal.  The CE records will be compiled into Facility Reports and posted to the CE Reports webpage (CE Reports). The Facility Reports will be available by January 26, 2015.

Practice Managers: If these reports are needed prior to January 26th due to an audit being conducted, please contact Sherry Williford or Paula Mason for assistance.

A FAST, EASY AND MOST CONVENIENT WAY TO ACCESS YOUR W-2!

Sign up for today! You may access your eW-2 by signing in directly to Employee Self Service.

Employee Self-Service Path: Self-Service>Payroll and Compensation>W-2/W-2 Consent

Are you a returning employee? You will need to sign up for eW-2 again.

If you do not wish to sign up for eW-2, please verify that your current home address is correct.

Corrections can be made via Employee Self Service.